Hamburg Chartering Services GmbH & Co. KG

Privacy Policy

We are very delighted that you have shown interest in our enterprise. Data protection is of a particularly high priority for the management of the Hamburg Chartering Services GmbH & Co. KG. The use of the Internet pages of the Hamburg Chartering Services GmbH & Co. KG is possible without any indication of personal data; however, if a data subject wants to use special enterprise services via our website, processing of personal data could become necessary. If the processing of personal data is necessary and there is no statutory basis for such processing, we generally obtain consent from the data subject.

The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to the Hamburg Chartering Services GmbH & Co. KG. By means of this data protection declaration, our enterprise would like to inform the general public of the nature, scope, and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed, by means of this data protection declaration, of the rights to which they are entitled.

As the controller, the Hamburg Chartering Services GmbH & Co. KG has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. However, Internet-based data transmissions may in principle have security gaps, so absolute protection may not be guaranteed. For this reason, every data subject is free to transfer personal data to us via alternative means, e.g. by telephone.

1. Definitions

   The data protection declaration of the Hamburg Chartering Services GmbH & Co. KG is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our data protection declaration should be legible and understandable for the general public, as well as our customers and business partners. To ensure this, we would like to first explain the terminology used.

   In this data protection declaration, we use, inter alia, the following terms:

   • a) Personal data

     Personal data means any information relating to an identified or identifiable natural person (“data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

   • b) Data subject

     Data subject is any identified or identifiable natural person, whose personal data is processed by the controller responsible for the processing.

   • c) Processing

     Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

   • d) Restriction of processing

     Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.

   • e) Profiling

     Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

   • f) Pseudonymisation

     Pseudonymisation is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

   • g) Controller or controller responsible for the processing

     Controller or controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

   • h) Processor

     Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

   • i) Recipient

     Recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.

   • j) Third party

     Third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

   • k) Consent

     Consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

2. Name and Address of the controller

   Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provisions related to data protection is:

   Hamburg Chartering Services GmbH & Co. KG
   Neumühlen 11
   22763 Hamburg
   Germany

   Phone: +49 (0) 40 822 176 0
   Email: ops(at)h-cs.eu
   Website: www.h-cs.eu

3. Data Protection Officer

   The data protection officer of Hamburg Chartering Services GmbH & Co. KG can be reached under address:

   Hamburg Chartering Services GmbH & Co. KG
   Data Protection
   Neumühlen 11
   22763 Hamburg
   Germany

   Phone: +49 40 822176-110
   Email: ops@h-cs.eu
   Website: www.h-cs.eu

   Any data subject may, at any time, contact our Data Protection Officer directly with all questions and suggestions concerning data protection.

4. Data Collection on our Website
   • a. Collection of general data and information

     The website of the Hamburg Chartering Services GmbH & Co. KG collects a series of general data and information when a data subject or automated system calls up the website. These general data and information are stored in the server log files. Collected may be (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrers), (4) the sub-websites, (5) the date and time of access to the Internet site, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) any other similar data and information that may be used in the event of attacks on our information technology systems.

     When using these general data and information, the Hamburg Chartering Services GmbH & Co. KG does not draw any conclusions about the data subject. Rather, this information is needed to (1) deliver the content of our website correctly, (2) optimize the content of our website as well as its advertisement, (3) ensure the long-term viability of our information technology systems and website technology, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. Therefore, the Hamburg Chartering Services GmbH & Co. KG analyzes anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our enterprise, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.

     The legal basis for such data processing is article 6 para. 1 sent. 1 lit. f GPDR.

5. Business-related Data Processing

   Further, the controller processes personal data if and as far as the processing is necessary for the conclusion, the performance or settlement of a contract.

   The legal basis for such data processing is article 6 para. 1 sentence 1 lit. b GDPR.

6. Data protection for applications and the application procedures

   The data controller shall collect and process the personal data of applicants for the purpose of the application procedure. The processing may also be carried out electronically. This is the case, in particular, if an applicant submits corresponding application documents by e-mail to the controller. If the data controller concludes an employment contract with an applicant, the submitted data will be stored for the purpose of executing the employment relationship in compliance with legal requirements. If no employment contract is concluded with the applicant by the controller, the application documents shall be automatically erased two months after notification of the refusal decision, provided that no other legitimate interests of the controller are opposed to the erasure. Other legitimate interest in this relation is, e.g. a burden of proof in a procedure under the General Equal Treatment Act (AGG).

   The legal basis of this data processing is article 6 para. 1 sentence 1 lit. b GDPR.

7. Other Data Processing

   Apart from the above the controller only processes personal data as far as he is legally entitled or obliged to do so or upon prior consent of the data subject.

8. Routine erasure and blocking of personal data

   The data controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of processing, or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject to.

   If the data are no longer necessary for the purpose of their processing, or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data are routinely blocked or erased in accordance with statutory retention periods and other legal requirements.

9. Data Processing by Third Parties

   The processor processes personal data itself or instructs third parties to process the data on its behalf. The processing might also be carried out on behalf of the controller by a third party legally entitled to do so. In case the data processing is carried out on behalf of the controller by a third party, the third party is also obliged to fulfil the legal data protection requirements as well as the provisions as set out in this data protection declaration. Apart from that, the processor shall not transfer any personal data to third parties, in particular the processor shall not sell these data.

   A transfer of personal data to a recipient in a country outside the European Union and the European Economic Area (“third countries”) shall only take place if an adequate level of data protection is ensured. In particular a transfer to a recipient in a third country may take place where the EU Commission has decided that the third country in question ensures such adequate level of protection (“Adequacy Decision”). Apart from that, the controller shall only transfer personal data to recipients in third countries if other appropriate safeguards have been provided and on the condition that enforceable data subject rights and effective legal remedies for the data subjects are available.

10. Rights of the data subject
    • a) Right of confirmation

      Each data subject shall have the right granted by the European legislator to obtain from the controller the confirmation as to whether or not personal data concerning him or her are being processed. If a data subject wishes to avail himself of this right of confirmation, he or she may, at any time, contact any employee of the controller, for instance at the address named in our imprint.

    • b) Right of access

      Each data subject shall have the right granted by the European legislator to obtain from the controller free information about his or her personal data stored at any time and a copy of this information. Furthermore, the European directives and regulations grant the data subject access to the following information:
      the purposes of the processing;
      the categories of personal data concerned;
      the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
      where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
      the existence of the right to request from the controller rectification or erasure of personal data, or restriction of processing of personal data concerning the data subject, or to object to such processing;
      the existence of the right to lodge a complaint with a supervisory authority;
      where the personal data are not collected from the data subject, any available information as to their source;
      the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject.
      
      Furthermore, the data subject shall have a right to obtain information as to whether personal data are transferred to a third country or to an international organisation. Where this is the case, the data subject shall have the right to be informed of the appropriate safeguards relating to the transfer.
      If a data subject wishes to avail himself of this right of access, he or she may, at any time, contact any employee of the controller, for instance at the address named in our imprint.

    • c) Right to rectification

      Each data subject shall have the right granted by the European legislator to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.
      If a data subject wishes to exercise this right to rectification, he or she may, at any time, contact any employee of the controller, for instance at the address named in our imprint.

    • d) Right to erasure (Right to be forgotten)

      Each data subject shall have the right granted by the European legislator to obtain from the controller the erasure of personal data concerning him or her without undue delay, and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies, as long as the processing is not necessary:
      The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
      The data subject withdraws consent to which the processing is based according to point (a) of Article 6(1) of the GDPR, or point (a) of Article 9(2) of the GDPR, and where there is no other legal ground for the processing.
      The data subject objects to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) of the GDPR.
      The personal data have been unlawfully processed.
      The personal data must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
      The personal data have been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR.
      If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by the Hamburg Chartering Services GmbH & Co. KG, he or she may, at any time, contact any employee of the controller, for instance at the address named in our imprint. An employee of Hamburg Chartering Services GmbH & Co. KG shall promptly ensure that the erasure request is complied with immediately.
      Where the controller has made personal data public and is obliged pursuant to Article 17(1) to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers processing the personal data that the data subject has requested erasure by such controllers of any links to, or copy or replication of, those personal data, as far as processing is not required. An employee of the Hamburg Chartering Services GmbH & Co. KG will arrange the necessary measures in individual cases.

    • e) Right of restriction of processing

      Each data subject shall have the right granted by the European legislator to obtain from the controller restriction of processing where one of the following applies:
      The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.
      The processing is unlawful and the data subject opposes the erasure of the personal data and requests instead the restriction of their use instead.
      The controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims.
      The data subject has objected to processing pursuant to Article 21(1) of the GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.
      If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by the Hamburg Chartering Services GmbH & Co. KG, he or she may at any time contact any employee of the controller, for instance at the address named in our imprint. The employee of the Hamburg Chartering Services GmbH & Co. KG will arrange the restriction of the processing.

    • f) Right to data portability

      Each data subject shall have the right granted by the European legislator, to receive the personal data concerning him or her, which he or she provided to the controller, in a structured, commonly used and machine-readable format. He or she shall have the right to transmit those data to another controller without hindrance from the controller, as long as the processing is based on consent pursuant to point (a) of Article 6(1) of the GDPR or point (a) of Article 9(2) of the GDPR, or on a contract pursuant to point (b) of Article 6(1) of the GDPR, and the processing is carried out by automated means, as long as the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. The right to data portability shall not affect the rights and freedoms of others.
      Furthermore, in exercising his or her right to data portability as set out above, the data subject shall have the right to have personal data transmitted directly from one controller to another, where technically feasible.
      In order to assert the right to data portability, the data subject may at any time contact any employee of the Hamburg Chartering Services GmbH & Co. KG, for instance at the address named in our imprint.

    • g) Right to object

      Each data subject shall have the right granted by the European legislator to object, on grounds relating to his or her particular situation, at any time, to processing of personal data concerning him or her, which is based on point (e) or (f) of Article 6(1) of the GDPR. This also applies to profiling based on these provisions.
      The Hamburg Chartering Services GmbH & Co. KG shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.
      If the Hamburg Chartering Services GmbH & Co. KG processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing. If the data subject objects to the Hamburg Chartering Services GmbH & Co. KG against the processing for direct marketing purposes, the Hamburg Chartering Services GmbH & Co. KG will no longer process the personal data for these purposes.
      In order to exercise the right to object, the data subject may contact any employee of the Hamburg Chartering Services GmbH & Co. KG, for instance at the address named in our imprint. In addition, the data subject is free in the context of the use of information society services, and notwithstanding Directive 2002/58/EC, to use his or her right to object by automated means using technical specifications.

    • h) Right to withdraw data protection consent

      Each data subject shall have the right granted by the European legislator to withdraw his or her consent to processing of his or her personal data at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. As long as the Hamburg Chartering Services GmbH & Co. KG is not entitled to processing the data subject’s personal data on other legal grounds, we will erase the personal data following the withdrawal.
      If the data subject wishes to exercise the right to withdraw the consent, he or she may, at any time, contact any employee of the Hamburg Chartering Services GmbH & Co. KG, for instance at the address named in our imprint.

    • i) Right to lodge a complaint

      In case of an infringement of any applicable data protection provisions, the data subject shall have the right to lodge a complaint with a supervisory authority. Such complaint may be submitted regardless of any forms with any supervisory authority at the data subject’s option. In particular, the authority of the member state or the place of work of the data subject or the authority competent for the Hamburg Chartering Services GmbH & Co. KG may be taken into consideration. The later can be contacted as follows:
      
      Der Hamburgische Beauftragte für Datenschutz und Informationsfreiheit
      Kurt-Schumacher-Allee 4
      20097 Hamburg
      
      Telephone: +49 (040) 428544040
      Fax: +49 (040) 427911811

11. The legitimate interests pursued by the controller or by a third party

    Where the processing of personal data is based on Article 6(1) lit. f GDPR our legitimate interest is to carry out our business in favor of the well-being of all our employees and the shareholders.

12. Existence of automated decision-making

    As a responsible company, we do not use automatic decision-making or profiling.

    This Privacy Policy is based on the Privacy Policy Generator of the External Data Protection Officers that was developed in cooperation with the Media Law Lawyers from WBS-LAW and was revised by us.